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Central Washington University Archives

Guide to the Office of Business & Financial Affairs
  • Account Ledgers
  • RG 068, Series 08-06

    • Processed and Listed by: Dieter C. Ullrich
    Date: January 30, 2008

    Date Span: 1893-1956

    Size: 10.0 cubic feet.

    Number of Boxes: 3 legal sized document cases; 1 letter sized document case; 7 oversized boxes and 3 oversized ledgers without boxes.

    Type of material: Account ledgers, daybooks and cashbooks.

    Physical condition: Fair with minor foxing and visible aging due to improper storage and handling.

    Arrangement: Organized by size of ledger. Chronological arrangement.

    Historical or Biographical Sketch: The Office of Business and Financial Affairs at Central Washington University was established in 1970 as a division of the Business Office. From 1933 to 1969, business and financial duties were administered by the Business Manager. Prior to 1933, the school hired an accountant to supervise the financial activities of the institution.

    Scope and Content Note: The collection consists of account ledgers, cashbooks and daybooks created and maintained by the Bursar or Business Manager of the Washington State Normal School and Central Washington College of Education from 1893 to 1956. The ledgers contain the daily cash expenditures and receipts, funds appropriated by the State and the detailed finances of the school. Included in the collection are financial records documenting student activities, dormitory and library fees paid by students.

    Research Note: Open to the public for educational research.
    Inventory List:
    Box 1
    1. General Accounts, 1930-1939
    2. Stock Records (Office Supplies), 1952-1956

    Box 2
    1. Cashbook, 1893-1894
    2. Cashbook, 1895-1915
    3. Cashbook, 1907-1913
    4. Cashbook, 1926-1928
    5. Daybook, 1901-1903

    Box 3
    1. Daybook, 1917-1922
    2. Expense Journal, 1911
    3. Expense Ledger, 1913-1919

    Box 4
    1. Expense Ledger, 1917-1929
    2. Postal Records, 1934-1938
    3. Student Activities, 1934-1939
    4. Miscellaneous Accounts, 1935-1937

    Box 5
    1. Dormitory and Club House Expense Ledger, 1913-1916
    2. General Cashbook, 1913-1922
    3. State Taxes and Levies, 1897-1924

    Box 6
    1. State Funds and Appropriations, 1913-1915
    2. Cash Expenditures, 1926-1932
    3. Cash Expenditures, 1931-1934

    Box 7
    1. Library Fund, 1913-1916
    2. Dormitory and Club House Expense Ledger, 1913-1916

    Box 8
    1. Receipts and Expense Book, 1916-1917
    2. State Funds and Appropriations, 1916-1917
    3. Revolving Fund Records, 1928-1947

    Box 9
    1. Secondary Account Distributions, 1931-1934
    2. Secondary Account Distributions, 1937-1939

    Box 10
    1. Secondary Account Distributions, 1939-1943
    2. Budget Journal, 1939-1940

    Box 11
    1. State Appropriations, 1934-1939

    Ledgers to large for boxes
    1. Cash Receipts, 1922-1930
    2. Cash Receipts, 1930-1936
    3. Cash Receipts, 1936-1939

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