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Standing Committee on Training

Task Group on NACO Continuing Education

Name/Title authority records
(excluding music, laws and legal documents, serials and series) General information:

LC does not create an authority record for every uniform title; NACO libraries' contributions to the authority file must be in accord with LC's policies.

Because uniform titles are derived from bibliographic records, some information in the bibliographic record need not be repeated in name/title authority records. In particular, it is generally not necessary to justify the main entry 670 fields (DCM Z1 670) or to create separate authority records for component parts of uniform titles, e.g., a record for the original when cataloging a translation (DCM Z1, introduction, p. 2). As with other authority records, if the information needed to justify a heading or reference is given in subfield a of the 670 field, it is unnecessary to repeat it in subfield b, providing no important information is lost.

In general, use as the subfield $t portion of the heading the title proper of the original edition of the work (25.3B). (Exceptions: famous works created after 1500 (25.3A), pre-1501 works found in modern sources (25.4A1), and classical and Byzantine works in Greek (24.4B1)). Delete initial articles from the title (25.2C) and omit alternative titles, i.e., the part of the title following the word meaning "or" (1.1B1; LCRI 25.3B).

According to LCRI 25.1, a uniform title is used in a bibliographic record "unless the complete uniform title that would be assigned is exactly the same as the title proper of the item." In effect, this means always determining what the appropriate uniform title would be and then comparing it to the title proper. If it's the same, the uniform title does not appear in the bibliographic record. Name/title authority records are generally needed in the following cases:

Collective Titles
Complete works

Use the collective title Works for an item that consists of, or purports to be, an author's complete works (25.8). Add the year of publication to the uniform title in the bibliographic record (and therefore also in the authority record) in all cases, including translations (LCRI 25.8). Make a name/title authority record as follows. Include the year of publication in the reference.

For authors who write in more than one form, use a collective form title (Novels, Poems, etc.) for the complete works of the author in a given form (25.10). Make a name/title authority record as follows:

Selections

According to AACR2 we are to use the collective title Selections for partial collections of three or more works in various forms, or three or more works in one form if the author created works in only one form (25.9A). LC restricts the use of Selections to cases in which the title proper of the collection is "inadequate" (LCRI 25.9 and 25.10). An item is deemed to have an inadequate title proper if lacks a collective title proper of if the title proper is indistinctive (e.g., Selected works of Author). Make a name/title authority record as follows:

For authors who write in more than one form, add |k Selections to the collective form title for partial collections of three or more works in a single form. Make a name/title authority record as follows:

The treatment of partial collections of works in translation depends upon whether or not the same collection exists in the original language. If the collection does exist in the original language, use the uniform title of the original (or the title proper, if no uniform title is appropriate), followed by the language of translation and the year of publication. Make a name/title authority record as follows:

If the collection does not exist in the original language, follow the rules for constructing a uniform title for the original even if the title proper of the translation is adequate (LCRI 25.10). Add the language of translation and the year of publication. Make a name/title authority record as follows:

Parts of works
Single parts

If a separately published part of a work has a distinctive title, and a uniform title is judged to be useful, use the title of the part as the uniform title. Make a name/title authority record as follows (25.6A1; 26.4B2; RI 25.6A):

If a separately published part of a work has no distinctive title, enter the part as a subheading of the title of the complete work. Make a name/title authority record as follows (rule and RI 25.6A2):

Give the numeric designation in the exact form found in the source used to establish the uniform title. For translations, the language of the numeric designation should match the language of the original.

If the part "bears only a dependent designation" (RI 25.6A), it is entered dependently. Dependent designations include alphabetic, numeric, chronological, and geographic subdivisions (e.g., part 1, A, 20th century, the northeast); general terms (e.g., atlas, glossary) and "phrases that omit an essential piece of information found in the collective title." In all cases, omit the caption from the numeric designation as in the reference above.

Multiple parts

If the item cataloged consists of consecutively numbered parts of a work, make a name/title authority record for the consecutive group as follows:

If the item cataloged consists of two unnumbered or nonconsecutively numbered parts of a work, the bibliographic record will contain a 100/240 combination for the first part and a 700 |t analytical added entry for the second part. Create each authority record according to the rules for single parts.

If the item cataloged consists of three or more unnumbered or nonconsecutively numbered parts of a work, or incomplete excerpts from two or more parts of a work, add |k Selections to the uniform title for the whole work. Make a name/title authority record as follows:

Translations

Create a new name/title/language authority record for each language, and refer from the author's name plus the translated title. If, however, the title of the translated work matches the title used for the original work, or matches title in a name/title reference tracing on the authority record for the original work, do not create this reference. If this means there are no reference tracings on the authority record, do not even make the authority record. If the original title and the translated title are different, create a name/title record as follows:

The name of the language used in subfield l must match the name that appears in the MARC Code List for Languages.

Title changes

For works entered under author, make a name/title authority record if a new edition, published under a different title, is an unchanged republication of the earlier edition in the same language (25.1A, 25.2E2).

Make a name/title authority record if two editions of the same work are published simultaneously under different titles. If the simultaneous editions are issued in more than one language and there is no evidence that one is the original and the other a translation, choose one as the original and treat the other(s) as translation(s) (25.3C)

Do not make a name/title authority record for a revised edition published in the same language under a different title (25.2B). Make a note and a related-work added entry for the original title on the bibliographic record for the subsequent title.

Alternative titles

Create an authority record for the first part of the title, with reference tracings for the whole title proper and also for the second part of the title. For example, given an item written by "Author" with the title "Title A, or, Title B," make a name/title authority record as follows:

Also make two variant title (246) entries in the bibliographic record, one for Title A and one for Title B:

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dcc@cwu.edu; 10/31/2000