Canadian Headings in NAF (June 12, 2000 CDS announcement)
On June 12, 2000, the PCC forwarded this announcement from CDS.

"LC catalogers have begun to process National Library of Canada (NLC) name headings via Z39.50.  Beginning immediately,
CDS will begin to distribute name authority records with NLC's MARC identification code in the subfields $a and $c of field 040.  These name authority records will contain an 010 subfield $a with an "n" prefix (cf. n 00030942) and the subfield $d of field 040 will contain the MARC identification code for the Library of Congress as the modifying library.
            Example:  040 $a CaOONL $b eng $c CaOONL $d DLC
Beginning in July, 2000 CDS will begin to issue NLC authority records with MARC fields which heretofore have not
appeared in authority records issued by CDS.  These fields will include the 016 (National Bibliographic Agency Control Number) (e.g., $a 0010C0008); 042 (Authentication Code) (e.g., 042 $a nlc), and may include 7XX (Heading Linking Entry) fields."

Please note:

"NACO participants should not include any of these MARC tags in their newly created name authority records nor should catalogers delete any of these fields when otherwise modifying NLC records which have been issued by LC."

NACO PARTICIPANTS
NACO participants must have the NLC verification done by LC when needed for corporate names.  Contact your NACO liaison with the pertinent information and NLC will then be contacted to verify or create the heading.  NLC must be contacted for corporate name headings if the heading is not otherwise verifiable.
 

GENERAL

LC/NLC Cooperative Agreement
Through a cooperative agreement between the Library of Congress and the National Library of Canada (NLC), all headings for Canadian corporate bodies used in current LC cataloging must be approved by NLC. In addition, the NLC form will be accepted for some personal names used in cataloging materials with Canadian imprints.
 

PERSONAL NAMES
The NLC form is used for personal name headings on bibliographic records for items with Canadian imprints (i.e., the name of a Canadian city appears as the primary (first) place of publication) in the following cases:
 

A. The heading is being newly established;

or,

B. The headings has been established but the AACR2 form has not yet been assigned, and the current form is not the AACR2 form that would be assigned based on information in the database being cataloged agains (i.e., accept the NLC form instead of formulation an LC/PCC form).

(Note that the NLC authority file may be consulted as a reference source even for names that do not meet the above criteria.)

Look for the NLC form of heading in the Canadian CIP entry in the book or, if there is no Canadian CIP, search the NLC catalog (http://amicus.nlc-bnc.ca/resanet/reslogine.htm).  Cite these sources in the 670 "Source found" field.   If the NLC form is not found in these sources, establish the name according to the usual LC practice.  Do not refer personal name headings to NLC for special verification (as is done for corporate headings).  Cite NLC and the date of the search in the 675 "Sources not found" field.

Examples:  670    NLC, Jan. 22, 1999 $b ([heading from NLC])
                 670    Title of work cat., date: $b t.p. ([usage]) CanCIP ([data found])
                 670    OCLC, May 22, 2000 $b (hdg. on NLC bib: [data...])

                 675    NLC, May 25, 2000

If the form would conflict with another heading, do not use it.  Instead, establish the name according to usual LC practice and record the NLC form in the 670 "Source found" citation.  Explain the discrepancy by making the following note in the 667 "Note (perm. info.)" field:            667     NLC form conflicts with another LC heading.
 

N.B.  1)  If the existing LC heading matches the NLC heading except that the NLC heading includes a date, accept the existing LC heading as the AACR 2 form, i.e., do not change the heading.  (Dates added to personal name headings are additions to the heading and are not considered when comparing forms.)

N.B.  2)  When establishing a new heading and LC has date information but there is no conflict, do not include the date whenever the NLC form does not include this addition.

References
For personal names, formulate the references according to LC style, e.g., include dates if used in the heading.

Canadian personal headings for Married Women
NLC has sent us the following information regarding the forms of names for married women:
 

"In Canada some of the provinces have new laws that allow women to choose their surname at the time of their marriage.  Their legal name can be their maiden name, their husband's name, or a compound name structured in either order.  We have discovered that authors seem to be inconsistent in how they present their names, making it difficult to assume that a woman has 'changed' her name as might have been assumed before the new laws came into effect."

For the time being, NLC prefers to leave the names as established on NLC fiche, until it can decide on a way to deal with this difficulty.

CORPORATE NAMES

[Skip ahead to Searching and Verification]

CANADIAN CORPORATE HEADINGS--GENERAL
Corporate names can be established from
  Can CIP data
  Headings on NLC's AACR2 bib records in the utility
  Headings on AACR2 bib records in NLC's catalog (http://amicus.nlc-bnc.ca/aaweb/amilogine.htm)

If the NLC form differs from the LC/AACR2 practice for capitalization or punctuation, follow NLC.

If a corporate name in French contains the dipthong "oe" which appears in the NLC form as separate letters rather than as a ligature, use the NLC form in the heading.

LC practice is to establish Canadian corporate names in English whenever possible, the exception being Québec whose corporate names LC establishes in French (see C2.7).

NLC practice is to establish all corporate headings in both English and French whenever possible--meaning that the two forms appear on works they have in hand.  This means that for many headings, there are separate and complete entries, one for the English form and the other for the French form.  There are also some headings that are a combination of French and English.  In these cases, search the NLC fiche for the English forms and use them in establishing the LC heading.
 

Example:  Université coopérative international.  Session d'automne (6th : 1983 : University of Ottawa)

The English for for the University is established on the NLC fiche; thus at LC, the heading becomes:
 

International Co-operative University.  Session d'automne

(This heading will be marked "Provisional" until the English form for "session d'automne" becomes available.)
 

N.B.  1)  When making connections between earlier and later corporate names, NLC uses simple "see also's," rather than the references with special texts.  (If information is available, code the references earlier/later, per LC practice.)

N.B.  2)  NLC establishes ongoing conferences with qualifiers for each individual conference, while LC follows 24.7B4 and establishes one heading without the qualifiers.  (Do not use these qualifiers in the LC name authority heading.)

N.B.  3)  If NLC indicates that the name is not a corporate body (e.g., a plan, a project), but it falls under Group 1 of DCM Z11, establish the heading according to usual LC practice.  Record the NLC decision in the 670 "Sources found" field.

CANADIAN CORPORATE HEADINGS--QUÉBEC
In 1974 the government of Québec established French as the sole official language of the province.  As a result, LC's English headings for Québec government bodies are obsolete for the period that begins with the change of official language.  For publications issued through the end of 1974, an English heading is proper.  For publications issued 1975-    , use a French heading.

NLC verifies two headings for bodies that existed before and after the 1974/75 dividing line: an English one (through 1974) and a French one (1975-    ).

In the case of headings for non-government bodies in Québec, also accept NLC's verification in French (even, for example, if the work being cataloged is in English).  There are some purely English-language private bodies in Québec, and NLC verifies these in English.  For those verified in French that cross the language policy dividing line, apply the provisions given above for government bodies.

If the French form is chosen as the appropriate LC heading and it includes a qualifying term that has been given in French, change the qualifying term to the English term given in the NLC English equivalent heading.  (In such cases the LC heading will be a "combination" of the French and English NLC headings.)
 

N.B.  The system of counties no longer exists in Québec; the term "Comté" has been replaced by the new division of Municipalité regionale de comté.

Searching and Verification

The NLC form must be verified and used for all new Canadian corporate names and for all Canadian corporate names not yet coded for AACR2 or coded for AACR2 but lacking NLC verification.

Use judgment about considering meeting held in Canada as "Canadian."  For example, if an international conference happens to meet in Canada, it not necessary to verify its heading according to these instructions.

Search the microfiche or the NLC catalog (http://amicus.nlc-bnc.ca/aaweb/amilogine.htm)  for the NLC form.  If the heading is not found there, request verification from NLC by sending an email request for verification to your NACO liaison.  In that message  cite the name in the exact form which it appears on publications, including any hierarchical information which also appears.  Give the date of the publication and, whenever possible, the source of the name, e.g., "t.p.: authorship," "fwd.," "incl. in title."
 

Example:          Saskatchewan Agriculture.  Research Branch
                        [t.p.: imprint; 1977 pub.]

Include obvious variant names.  include also the location (city, province) if it is not obvious.  When the verification request is being made for a reference, rather than a publication being cataloged, and the body does not seem to be a currently active one, give some indication of this characteristic, e.g., "last publication in LC dates 1969."

For corporate names, annotate the authority record by citing NLC as a 670 "Sources found."  Do not search or cite other reference sources.  Include the date of the NLC response to a request for verification.  Follow NLC by a parenthetical citation explicitly giving the NLC approved form.  Sample citation are:
 

Examples:  670    NLC, Jan. 22, 1999 $b ([heading from NLC])
                 670    Title of work cat., date: $b t.p. ([usage]) CanCIP ([data found])
                 670    OCLC, May 22, 2000 $b (hdg. on NLC bib: [data...])
                 670    NLC, Sept. 24, 1986 (Family Service Association of Metropolitan Toronto)

                 675    NLC, May 25, 2000

When evaluating references on existing authority records for corporate names, it will be necessary to check the heading on the NLC microfiche even if the name authority record contains a citation for the NLC form.  If the heading is nor found on the microfiche, request NLC verification (cf. C2.3.1).  (Note that authority records for all corporate name headings used as part of the heading or in cross references must indicate an NLC verification.)

Page last edited June 28, 2000 -- DCC